Job Duties: Accounting School Operations Manager

Accounting School Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Accounting School Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

An Accounting School Operations Manager oversees the financial and administrative functions of an educational institution’s accounting department. They manage budgeting, financial reporting, and audits to ensure compliance with regulations. They also supervise staff, coordinate with other departments, and implement policies to enhance operational efficiency. Additionally, they handle payroll, accounts payable, and receivable, and ensure accurate record-keeping. They may also be involved in strategic planning and resource allocation to support the school’s goals. Effective communication with stakeholders, including faculty, students, and external auditors, is essential to their role.

Typical Work Day

An Accounting School Operations Manager typically starts their day by reviewing financial reports and budgets to ensure the school’s financial health. They then meet with department heads to discuss budget allocations and address any financial concerns. Throughout the day, they oversee payroll processing, manage accounts payable and receivable, and ensure compliance with financial regulations. They also handle vendor contracts and negotiate terms to optimize costs. Regularly, they prepare financial statements and reports for the school board. The day often ends with strategic planning sessions to improve financial efficiency and support the school’s educational goals.

Regular Meetings

An Accounting School Operations Manager would run or attend various types of meetings. These include budget planning sessions to allocate resources effectively, staff meetings to discuss operational updates and address any issues, and financial review meetings to analyze financial statements and ensure compliance. They would also participate in strategic planning meetings to align financial goals with the school’s mission, vendor negotiations to secure favorable terms, and training sessions to keep staff updated on new accounting software or regulations. Additionally, they might attend board meetings to present financial reports and provide insights on fiscal health.

Alternative Names

The occupation of Accounting School Operations Manager can be referred to by several alternative names. One common alternative is School Accounting Manager, which emphasizes the financial management aspect within an educational setting. Another possible name is Educational Institution Finance Manager, highlighting the broader scope of financial responsibilities in an academic environment. Additionally, the title School Business Operations Manager can be used to reflect the combination of accounting and operational duties. Lastly, the role may also be called Academic Finance and Operations Coordinator, which underscores the coordination of both financial and operational tasks in a school.

Software

An Accounting School Operations Manager would need several types of software to effectively manage their responsibilities. They would require accounting software like QuickBooks or Xero for financial management and bookkeeping. Enterprise Resource Planning (ERP) systems such as SAP or Oracle would be essential for integrating various business processes. Customer Relationship Management (CRM) software like Salesforce would help manage interactions with students and stakeholders. Additionally, project management tools like Asana or Trello would be useful for organizing tasks and deadlines. Learning Management Systems (LMS) such as Moodle or Blackboard would be necessary for overseeing educational programs. Finally, office productivity suites like Microsoft Office or Google Workspace would be indispensable for everyday administrative tasks.

Templates

An Accounting School Operations Manager would need various templates to streamline their tasks. These include financial report templates for monthly, quarterly, and annual summaries, budget planning templates to allocate resources effectively, and invoice templates for billing students and vendors. They would also require payroll templates to manage staff salaries, attendance tracking templates to monitor employee hours, and expense reimbursement forms for staff claims. Additionally, templates for student enrollment and tuition tracking, as well as audit preparation checklists, would be essential to ensure compliance and accuracy in financial records.