Job Duties: After School Program Operations Manager

After School Program Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of After School Program Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

An After School Program Operations Manager oversees the daily operations of after-school programs, ensuring a safe and engaging environment for students. They coordinate staff schedules, manage budgets, and maintain compliance with state and local regulations. They also develop and implement program activities, monitor student progress, and communicate with parents and school administrators. Additionally, they handle staff training and performance evaluations, address any issues or emergencies that arise, and work to continuously improve program quality and effectiveness. Their role is crucial in fostering a supportive and enriching after-school experience for all participants.

Typical Work Day

An After School Program Operations Manager typically starts their day by reviewing schedules and staff assignments. They ensure all materials and resources are ready for the day’s activities. Throughout the afternoon, they oversee program activities, manage staff, and address any issues that arise. They communicate with parents, handle administrative tasks, and ensure compliance with safety regulations. The manager also monitors student engagement and behavior, providing support where needed. At the end of the day, they review the program’s success, prepare reports, and plan for future activities. Their role requires strong organizational and interpersonal skills to maintain a smooth and enriching after-school environment.

Regular Meetings

An After School Program Operations Manager would run or attend various types of meetings to ensure smooth program operations. They would lead staff meetings to discuss schedules, activities, and any issues that arise. They would also attend budget meetings with financial officers to manage funding and resources. Parent meetings would be held to update families on their children’s progress and address concerns. Additionally, they would participate in community partnership meetings to collaborate with local organizations. Regular training sessions for staff development and compliance with safety regulations would also be conducted.

Alternative Names

The occupation of After School Program Operations Manager can be referred to by several alternative names. These include After School Program Coordinator, which emphasizes the role of organizing and managing activities. Another common title is After School Program Director, highlighting a leadership position within the program. Additionally, the term After School Activities Manager can be used to describe someone responsible for overseeing various extracurricular activities. Some organizations might also use the title Extended Day Program Manager, focusing on the extended hours of care and activities provided. Lastly, the role can be called Out-of-School Time Program Manager, which encompasses all activities and programs conducted outside regular school hours.

Software

An After School Program Operations Manager would need scheduling software to organize activities and staff shifts efficiently. They would also benefit from communication tools like email platforms and messaging apps to coordinate with parents, staff, and students. Financial management software is essential for budgeting, tracking expenses, and handling payments. Additionally, they would require student management systems to maintain records of attendance, performance, and personal information. Project management tools can help in planning events and monitoring progress. Lastly, safety and compliance software ensures adherence to regulations and protocols.

Templates

An After School Program Operations Manager would need a variety of templates to ensure smooth and efficient operations. These would include attendance sheets to track student participation, daily and weekly activity schedules to organize programs, and staff rosters to manage employee shifts. They would also require incident report forms for documenting any issues, parent communication templates for regular updates, and budget tracking sheets to monitor expenses. Additionally, they might need enrollment forms for new students, feedback forms for parents and students, and maintenance checklists to ensure facility safety.