Job Duties: Artist Operations Manager

This article outlines the information you need when working as an Operations Manager job at your Artist. Want to stay up-to-date with all things operations management? See our resources.

Artist Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Artist Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

 

Duties

An Artist Operations Manager oversees the logistical and administrative aspects of an artist’s career. They coordinate schedules, manage budgets, and handle contracts to ensure smooth operations. They liaise with galleries, agents, and clients to arrange exhibitions, performances, and other events. Additionally, they supervise the production of artworks, ensuring deadlines and quality standards are met. They also manage marketing efforts, including social media and promotional campaigns, to enhance the artist’s visibility. Furthermore, they handle travel arrangements and accommodation for the artist. Overall, they ensure that all operational aspects align with the artist’s creative vision and business goals.

Typical Work Day

An Artist Operations Manager typically starts their day by reviewing emails and prioritizing tasks. They coordinate with artists, ensuring project timelines are on track. Mid-morning, they might attend meetings with marketing, finance, and production teams to align on goals. After lunch, they handle administrative duties, such as budgeting and contract management. They also oversee logistics for upcoming events or exhibitions. In the afternoon, they conduct one-on-one check-ins with artists to address any concerns. The day often ends with updating project status reports and planning for the next day.

Regular Meetings

An Artist Operations Manager would run or attend various types of meetings, including project planning sessions to outline timelines and deliverables for art projects. They would also participate in budget meetings to allocate resources effectively. Team coordination meetings are essential to ensure all departments are aligned. Client meetings are crucial for understanding project requirements and feedback. Additionally, they would attend marketing strategy meetings to discuss promotional activities. Regular progress review meetings help track the status of ongoing projects. Finally, they might participate in industry networking events to build relationships and stay updated on trends.

Alternative Names

An Artist Operations Manager can also be referred to by several alternative titles. These include Art Operations Coordinator, Art Project Manager, Creative Operations Manager, and Art Production Manager. Other possible names for this role are Art Department Manager, Art Studio Manager, and Art Logistics Manager. Additionally, the position might be known as Art Operations Director, Art Workflow Manager, or Art Resource Manager. Each of these titles reflects the core responsibilities of overseeing the operational aspects of art production and ensuring the smooth execution of artistic projects.

Software

An Artist Operations Manager would need project management software like Asana or Trello to coordinate tasks and timelines efficiently. They would also benefit from using customer relationship management (CRM) software such as Salesforce to manage artist and client interactions. Financial software like QuickBooks or Xero would be essential for budgeting and financial tracking. Additionally, communication tools like Slack or Microsoft Teams would facilitate team collaboration. For marketing and promotion, they might use social media management tools like Hootsuite and design software like Adobe Creative Suite.

Templates

An Artist Operations Manager would need several types of templates to streamline their work. These include project management templates to track timelines and deliverables, budget templates to manage financial resources, and contract templates for agreements with artists and vendors. They would also benefit from communication templates for emails and meeting agendas, as well as inventory templates to keep track of art supplies and equipment. Additionally, event planning templates would be useful for organizing exhibitions and shows. These templates help ensure efficiency and consistency in managing artistic operations.

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