Job Duties: Building Firm Operations Manager

Building Firm Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Building Firm Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Building Firm Operations Manager oversees daily operations, ensuring projects are completed on time and within budget. They coordinate with architects, engineers, and contractors, manage procurement of materials, and ensure compliance with safety regulations and building codes. They also handle client communications, resolve any issues that arise, and maintain quality control throughout the construction process. Additionally, they are responsible for financial management, including budgeting and cost control, and often play a key role in strategic planning and business development to drive the firm’s growth. Effective leadership and strong organizational skills are essential for success in this role.

Typical Work Day

A Building Firm Operations Manager typically starts their day by reviewing project schedules and prioritizing tasks. They attend morning meetings with project managers and site supervisors to discuss progress, address issues, and allocate resources. Throughout the day, they oversee procurement, ensuring materials and equipment are delivered on time. They also handle administrative duties, such as budgeting, compliance checks, and staff management. Regular site visits are conducted to monitor work quality and safety standards. In the afternoon, they meet with clients to provide updates and address concerns. The day often ends with reviewing reports and planning for the next day’s activities.

Regular Meetings

A Building Firm Operations Manager would run or attend various types of meetings to ensure smooth operations. These include project planning meetings to discuss timelines and resources, budget review meetings to monitor financials, and safety briefings to ensure compliance with regulations. They would also attend client meetings to discuss project requirements and progress, team meetings to coordinate tasks and address issues, and vendor meetings to negotiate contracts and manage supplies. Additionally, they might participate in strategic planning sessions with senior management to align operational goals with the company’s vision.

Alternative Names

The occupation of Building Firm Operations Manager can be referred to by several alternative names. One common alternative is Construction Operations Manager, which emphasizes the construction aspect of the role. Another term is Project Operations Manager, highlighting the project management responsibilities. Additionally, some may use the title Construction Project Manager, focusing on the oversight of specific projects within the firm. Other variations include Construction Manager, Operations Manager in Construction, and Building Operations Manager. Each of these titles reflects different facets of the role, but they all pertain to managing the operations and projects within a building or construction firm.

Software

A Building Firm Operations Manager would need project management software like Microsoft Project or Procore to plan, execute, and monitor construction projects. They would also require accounting software such as QuickBooks or Sage to manage finances, budgets, and payroll. For communication and collaboration, tools like Microsoft Teams or Slack are essential. Document management systems like Bluebeam or PlanGrid help in organizing and sharing construction documents. Additionally, scheduling software like Primavera P6 is crucial for timeline management, and customer relationship management (CRM) software like Salesforce aids in client interactions and business development.

Templates

A Building Firm Operations Manager would need various templates to streamline operations and ensure consistency. These include project planning templates to outline timelines and milestones, budget templates for financial tracking, and risk assessment templates to identify potential issues. They would also require employee scheduling templates to manage labor resources, client communication templates for consistent updates, and quality control checklists to maintain standards. Additionally, procurement templates for ordering materials, safety inspection templates to ensure compliance, and performance evaluation templates for staff assessments are essential. These templates help in maintaining efficiency and organization across all aspects of the building firm’s operations.