Job Duties: Coffee Vending Machine Operations Manager

Coffee Vending Machine Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Coffee Vending Machine Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Coffee Vending Machine Operations Manager oversees the installation, maintenance, and replenishment of coffee vending machines. They coordinate with suppliers to ensure a steady inventory of coffee and related products. They manage a team of technicians and route drivers, ensuring machines are operational and stocked. They analyze sales data to optimize machine placement and product offerings. They also handle customer service issues, addressing complaints and ensuring satisfaction. Budget management, including cost control and financial reporting, is a key responsibility. Additionally, they ensure compliance with health and safety regulations and maintain high standards of cleanliness and functionality for all machines.

Typical Work Day

A Coffee Vending Machine Operations Manager typically starts their day by reviewing sales and performance reports from various vending machine locations. They then coordinate with suppliers to ensure timely restocking of coffee beans, cups, and other essentials. Mid-morning, they might visit several vending machine sites to inspect functionality, cleanliness, and customer satisfaction. After lunch, they handle administrative tasks such as budgeting, scheduling maintenance, and training staff. In the afternoon, they often meet with clients or stakeholders to discuss new opportunities or address concerns. The day usually ends with a final review of the day’s activities and planning for the next day.

Regular Meetings

A Coffee Vending Machine Operations Manager would run or attend several types of meetings. They would conduct team meetings to discuss machine maintenance schedules, inventory management, and staff performance. They would also attend vendor meetings to negotiate supply contracts and ensure timely delivery of coffee products and machine parts. Additionally, they would participate in client meetings to address service issues, gather feedback, and discuss contract renewals. Strategic planning meetings with senior management to review business performance and plan for expansion or improvements would also be essential. Regular safety and compliance meetings to ensure adherence to health and safety regulations would be another key responsibility.

Alternative Names

The occupation of Coffee Vending Machine Operations Manager can be referred to by several alternative names. One common alternative is Coffee Vending Machine Supervisor, which emphasizes the oversight aspect of the role. Another option is Coffee Vending Machine Coordinator, highlighting the organizational responsibilities. Additionally, the title Coffee Vending Machine Technician Manager can be used to stress the technical and managerial duties involved. Some may also refer to this role as Coffee Vending Machine Service Manager, focusing on the service and maintenance aspects. Lastly, the term Coffee Vending Machine Operations Supervisor can be used interchangeably, combining elements of both operations and supervision.

Software

A Coffee Vending Machine Operations Manager would need inventory management software to track stock levels and order supplies efficiently. Route planning software is essential for optimizing service schedules and minimizing travel time. Maintenance management software helps in scheduling regular maintenance and tracking machine performance. Customer relationship management (CRM) software is useful for managing client interactions and service requests. Additionally, financial management software aids in budgeting, invoicing, and financial reporting. Lastly, remote monitoring software allows real-time tracking of machine status and performance, ensuring quick response to any issues.

Templates

A Coffee Vending Machine Operations Manager would need several types of templates to streamline their work. These include maintenance schedules to ensure machines are serviced regularly, inventory checklists for tracking supplies like coffee beans and cups, and customer feedback forms to gather user experiences. Additionally, they would benefit from financial reporting templates to monitor revenue and expenses, route planning sheets for efficient machine restocking, and training manuals for new staff. Contract templates for agreements with suppliers and clients would also be essential. These templates help maintain operational efficiency and high service quality.