Job Duties: Construction And Maintenance Office Operations Manager

Construction And Maintenance Office Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Construction And Maintenance Office Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Construction and Maintenance Office Operations Manager oversees administrative functions, ensuring smooth office operations. They coordinate project schedules, manage budgets, and handle procurement of materials and equipment. They supervise office staff, maintain records, and ensure compliance with safety regulations and company policies. They also liaise between field teams and management, facilitating effective communication. Additionally, they prepare reports, track project progress, and address any logistical issues that arise. Their role is crucial in optimizing efficiency and supporting the successful completion of construction and maintenance projects.

Typical Work Day

A Construction and Maintenance Office Operations Manager typically starts their day by reviewing project schedules and prioritizing tasks. They coordinate with project managers and site supervisors to ensure resources and materials are available. Throughout the day, they handle administrative duties, such as processing invoices, managing budgets, and maintaining records. They also address any issues that arise, from equipment malfunctions to staffing shortages. Regular meetings with team members and stakeholders are essential to keep projects on track. By the end of the day, they review progress reports and prepare for the next day’s activities, ensuring all operations run smoothly and efficiently.

Regular Meetings

A Construction and Maintenance Office Operations Manager would typically run or attend various types of meetings. These include project planning meetings to discuss timelines and resource allocation, safety briefings to ensure compliance with regulations, and progress review meetings to monitor ongoing projects. They would also participate in budget meetings to manage financial aspects, vendor meetings to negotiate contracts and supplies, and team meetings to address staff concerns and performance. Additionally, they might attend client meetings to provide updates and gather requirements, as well as training sessions to stay updated on industry standards and practices.

Alternative Names

The occupation of Construction and Maintenance Office Operations Manager can be referred to by several alternative names. These include Construction Office Manager, Maintenance Operations Manager, Facilities Operations Manager, and Construction and Maintenance Coordinator. Additionally, titles such as Office Operations Supervisor, Project Office Manager, and Facilities Management Office Supervisor are also commonly used. Each of these titles reflects the core responsibilities of overseeing office operations within the construction and maintenance sectors, ensuring efficient project management, and maintaining facilities.

Software

A Construction and Maintenance Office Operations Manager would need project management software like Procore or Buildertrend to oversee project timelines and resources. They would also require accounting software such as QuickBooks or Sage 300 Construction and Real Estate for budgeting and financial tracking. Scheduling software like Microsoft Project or Primavera P6 is essential for coordinating tasks and deadlines. Additionally, they would benefit from using document management systems like Bluebeam Revu for handling blueprints and contracts. Communication tools like Slack or Microsoft Teams are crucial for team collaboration and updates.

Templates

A Construction and Maintenance Office Operations Manager would need various templates to streamline their tasks. These include project scheduling templates to plan and track project timelines, budget templates to manage financial resources, and work order templates to document maintenance requests and tasks. They would also require safety inspection checklists to ensure compliance with regulations, employee timesheet templates for accurate payroll processing, and inventory management templates to monitor supplies and equipment. Additionally, meeting agenda and minutes templates would help in organizing and documenting team meetings effectively. These templates facilitate efficient operations and ensure consistency in documentation.