Job Duties: Cultural Association Operations Manager

This article outlines the information you need when working as an Operations Manager job at your Cultural Association. Want to stay up-to-date with all things operations management? See our resources.

Cultural Association Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Cultural Association Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

 

Duties

A Cultural Association Operations Manager oversees the daily operations of a cultural organization, ensuring smooth functioning and alignment with its mission. They manage budgets, coordinate events, and supervise staff and volunteers. They also develop and implement strategic plans, foster community partnerships, and handle marketing and public relations efforts. Additionally, they ensure compliance with relevant regulations and maintain accurate records. By liaising with stakeholders and addressing member needs, they enhance the association’s visibility and impact. Their role is pivotal in promoting cultural awareness and engagement within the community.

Typical Work Day

A Cultural Association Operations Manager typically starts their day by reviewing emails and prioritizing tasks. They then attend meetings with staff to discuss ongoing projects and upcoming events. Mid-morning, they might coordinate with external partners or sponsors, ensuring all collaborations are on track. After lunch, they focus on administrative duties such as budgeting, grant applications, and compliance with regulations. In the afternoon, they oversee event preparations, troubleshoot any issues, and ensure all logistics are in place. The day often ends with a review of the day’s accomplishments and planning for the next. Throughout, they maintain open communication with team members, fostering a collaborative environment.

Regular Meetings

A Cultural Association Operations Manager would run or attend various types of meetings. These include strategic planning meetings to set long-term goals, budget meetings to allocate resources, and staff meetings to coordinate daily operations. They would also attend community outreach meetings to engage with local stakeholders, fundraising meetings to secure financial support, and event planning meetings to organize cultural events. Additionally, they might participate in board meetings to report on progress and receive guidance, as well as partnership meetings to collaborate with other organizations.

Alternative Names

A Cultural Association Operations Manager can be known by several alternative titles. They may be referred to as a Cultural Program Coordinator, emphasizing their role in organizing and managing cultural events and activities. Another common title is Cultural Affairs Manager, which highlights their responsibility in overseeing cultural initiatives and community engagement. They might also be called a Community Arts Manager, focusing on their work within the arts sector to foster community involvement. Additionally, the title Cultural Organization Administrator can be used to describe their administrative and managerial duties within a cultural association.

Software

A Cultural Association Operations Manager would need a variety of software to effectively manage their responsibilities. They would require project management software like Asana or Trello to organize events and tasks. Customer relationship management (CRM) software such as Salesforce would be essential for managing member and donor information. Financial management tools like QuickBooks or Xero would help in budgeting and accounting. Communication platforms like Slack or Microsoft Teams would facilitate team collaboration. Additionally, event management software like Eventbrite or Cvent would be crucial for planning and executing events. Finally, social media management tools like Hootsuite or Buffer would assist in promoting the association’s activities.

Templates

A Cultural Association Operations Manager would need a variety of templates to streamline their work. These include event planning templates to organize cultural events, membership application forms to manage new and existing members, and financial reporting templates to track budgets and expenses. Additionally, they would benefit from grant application templates to secure funding, meeting agenda and minutes templates to document discussions and decisions, and marketing templates for promoting events and activities. Volunteer coordination templates would also be essential for managing volunteer schedules and tasks. These templates help ensure efficient and organized operations within the cultural association.

Category: Tag: