Job Duties: Historical Society Operations Manager

Historical Society Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Historical Society Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Historical Society Operations Manager oversees the daily functions of a historical society, ensuring smooth operations and effective management. They coordinate events, exhibitions, and educational programs, fostering community engagement and historical awareness. They manage budgets, fundraising efforts, and grant applications to secure financial stability. Supervising staff and volunteers, they ensure proper training and task delegation. They also maintain and preserve historical artifacts, documents, and archives, ensuring their accessibility and proper documentation. Additionally, they collaborate with local organizations, schools, and media to promote the society’s mission and activities. Effective communication, organizational skills, and a passion for history are essential in this role.

Typical Work Day

A Historical Society Operations Manager typically starts their day by reviewing emails and prioritizing tasks. They oversee staff, ensuring that daily operations run smoothly. They coordinate with curators on upcoming exhibits and manage budgets and funding. Throughout the day, they may meet with community partners, plan events, and handle public relations. They also ensure that the society’s collections are properly maintained and accessible. Administrative duties, such as updating records and preparing reports, are also part of their routine. The day often ends with a review of the day’s accomplishments and planning for the next.

Regular Meetings

A Historical Society Operations Manager would run or attend various types of meetings. These include board meetings to discuss strategic planning and governance, staff meetings to coordinate daily operations and upcoming events, and committee meetings focused on specific projects like fundraising or educational programs. They would also attend community outreach meetings to engage with local stakeholders and potential donors. Additionally, they might participate in collaborative meetings with other historical organizations or museums to plan joint initiatives. Regular volunteer meetings would be essential to ensure smooth coordination and training.

Alternative Names

The occupation of Historical Society Operations Manager can be referred to by several alternative names. One common alternative is Historical Society Administrator, which emphasizes the administrative responsibilities of the role. Another option is Heritage Organization Manager, highlighting the focus on managing heritage-related activities. The title Museum Operations Manager can also be used, particularly if the historical society operates a museum. Additionally, the role can be called Cultural Heritage Manager, reflecting a broader scope of managing cultural heritage initiatives. Lastly, the term Historical Program Director can be used to emphasize the leadership and program development aspects of the position. Each of these alternative names captures different facets of the responsibilities and focus areas of the role.

Software

A Historical Society Operations Manager would need a variety of software to effectively manage their responsibilities. They would require database management software for cataloging and archiving historical artifacts and documents. Project management tools would be essential for coordinating events, exhibitions, and educational programs. Financial software would be necessary for budgeting, accounting, and financial reporting. Customer relationship management (CRM) software would help in managing memberships, donors, and volunteers. Additionally, digital marketing tools would be useful for promoting events and engaging with the community through social media and email campaigns. Finally, office productivity software, such as word processors and spreadsheets, would be needed for day-to-day administrative tasks.

Templates

A Historical Society Operations Manager would need a variety of templates to streamline their work. These include membership application forms to manage new and renewing members, event planning templates for organizing lectures, tours, and exhibitions, and grant application templates to secure funding. They would also need volunteer sign-up sheets to coordinate community involvement, meeting agenda templates to structure board and committee meetings, and archival cataloging forms to document and preserve historical artifacts. Additionally, they would benefit from press release templates to announce events and achievements, and budget templates to track financials and ensure fiscal responsibility.