Job Duties: Management School Operations Manager

Management School Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Management School Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Management School Operations Manager oversees the daily operations of a management school, ensuring smooth administrative and academic functions. They coordinate class schedules, manage budgets, and supervise staff. They also handle student services, including admissions, registration, and academic advising. The role involves maintaining facilities, ensuring compliance with educational regulations, and implementing policies. Additionally, they liaise with faculty to support curriculum development and facilitate communication between departments. The Operations Manager also addresses student and staff concerns, aiming to enhance the overall educational experience and operational efficiency.

Typical Work Day

A Management School Operations Manager typically starts their day by reviewing emails and prioritizing tasks. They attend meetings with faculty and administrative staff to discuss schedules, resources, and any operational issues. Throughout the day, they oversee the maintenance of school facilities, ensure compliance with safety regulations, and manage budgets. They also handle student and parent inquiries, coordinate events, and liaise with external vendors. In the afternoon, they might conduct performance reviews or training sessions for staff. The day often ends with updating reports and planning for the next day’s activities.

Regular Meetings

A Management School Operations Manager would run or attend various types of meetings. These include strategic planning sessions to align school goals, staff meetings to discuss operational updates, and budget meetings to review financial performance. They would also participate in curriculum planning meetings to ensure educational standards are met, and parent-teacher meetings to address concerns and feedback. Additionally, they might attend board meetings to report on school operations and compliance, and vendor meetings to negotiate contracts and services. Regular team check-ins to monitor ongoing projects and performance are also essential.

Alternative Names

The occupation of Management School Operations Manager can be referred to by several alternative names. One common alternative is School Operations Director, which emphasizes a higher level of oversight. Another option is Educational Operations Manager, highlighting the educational context. Some institutions might use the title Campus Operations Manager, focusing on the physical location. Additionally, the role could be called Academic Operations Coordinator, stressing the academic environment. Lastly, the title School Administrative Manager can be used to underline the administrative responsibilities involved. Each of these titles reflects different aspects of the role while maintaining the core responsibilities of managing school operations.

Software

A Management School Operations Manager would need various types of software to effectively oversee school operations. They would require a Student Information System (SIS) for managing student records and academic progress. Learning Management Systems (LMS) like Moodle or Blackboard are essential for course administration. Financial management software, such as QuickBooks, is necessary for budgeting and financial reporting. Scheduling software helps in organizing classes and events. Communication tools like Slack or Microsoft Teams facilitate staff collaboration. Additionally, Customer Relationship Management (CRM) software aids in managing relationships with students and parents. Facility management software ensures the efficient use of school resources and maintenance. Lastly, data analytics tools are crucial for making informed decisions based on performance metrics.

Templates

A Management School Operations Manager would need a variety of templates to ensure smooth and efficient operations. These would include class scheduling templates to organize course timetables, faculty assignment templates to allocate instructors to classes, and budget planning templates to manage financial resources. Additionally, they would require student enrollment tracking templates to monitor admissions and attendance, event planning templates for organizing school events and workshops, and performance evaluation templates to assess both staff and student performance. Meeting agenda templates would also be essential for structuring administrative meetings, while communication templates would facilitate consistent messaging to students, faculty, and stakeholders.