Job Duties: Oil Store Operations Manager

Oil Store Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Oil Store Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

An Oil Store Operations Manager oversees daily operations, ensuring efficient and safe handling of petroleum products. They manage inventory levels, coordinate supply chain logistics, and supervise staff to maintain high performance and compliance with safety regulations. They also handle customer relations, addressing inquiries and resolving issues promptly. Financial responsibilities include budgeting, cost control, and financial reporting. Additionally, they implement and monitor health, safety, and environmental policies to minimize risks. Regularly, they conduct audits and inspections to ensure adherence to industry standards and legal requirements. Effective communication with suppliers, customers, and regulatory bodies is crucial.

Typical Work Day

An Oil Store Operations Manager typically starts their day by reviewing sales reports and inventory levels to ensure adequate stock. They conduct a morning meeting with staff to assign tasks and discuss daily goals. Throughout the day, they oversee store operations, handle customer inquiries, and resolve any issues that arise. They coordinate with suppliers for timely deliveries and manage financial transactions, including budgeting and expense tracking. Regularly, they inspect the store for safety compliance and cleanliness. By the end of the day, they review performance metrics, prepare reports, and plan for the next day’s activities.

Regular Meetings

An Oil Store Operations Manager would run or attend various types of meetings to ensure smooth operations. These include daily staff briefings to discuss tasks and safety protocols, inventory management meetings to track stock levels and order supplies, and vendor meetings to negotiate contracts and delivery schedules. They would also participate in financial review meetings to analyze budgets and expenditures, and compliance meetings to ensure adherence to industry regulations. Additionally, they might attend strategic planning sessions to align store operations with company goals and customer feedback meetings to address service improvements.

Alternative Names

An Oil Store Operations Manager can be referred to by several alternative names. One common title is Petroleum Store Manager, emphasizing the specific type of product managed. Another alternative is Fuel Depot Supervisor, which highlights the supervisory role within a fuel storage facility. Additionally, the title Oil Depot Operations Coordinator can be used, focusing on the coordination aspect of the job. Some may also refer to this position as a Petroleum Logistics Manager, which underscores the logistical responsibilities involved. Lastly, the term Fuel Storage Operations Director can be employed to denote a higher level of authority and responsibility in managing fuel storage operations.

Software

An Oil Store Operations Manager would need inventory management software to track stock levels and reorder supplies efficiently. Point of Sale (POS) systems are essential for processing transactions and managing customer data. They would also benefit from enterprise resource planning (ERP) software to integrate various business processes, including finance and supply chain management. Customer relationship management (CRM) software is crucial for maintaining customer interactions and improving service. Additionally, safety management software is necessary to ensure compliance with industry regulations and maintain workplace safety standards. Finally, scheduling and workforce management software would help in organizing staff shifts and optimizing labor costs.

Templates

An Oil Store Operations Manager would need several types of templates to ensure smooth and efficient operations. Inventory management templates are essential for tracking stock levels and reordering supplies. Employee scheduling templates help in organizing shifts and ensuring adequate staffing. Financial reporting templates are crucial for monitoring expenses, revenues, and profitability. Safety and compliance checklists ensure adherence to industry regulations and standards. Customer order forms streamline the purchasing process, while maintenance logs track equipment upkeep. Additionally, training and onboarding templates facilitate the integration of new employees into the team.