Job Duties: Outdoor Activity Organizer Operations Manager

Outdoor Activity Organizer Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Outdoor Activity Organizer Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

An Outdoor Activity Organizer Operations Manager oversees the planning and execution of outdoor events and activities. They coordinate logistics, manage budgets, and ensure safety protocols are followed. They hire, train, and supervise staff, and liaise with clients to tailor activities to their needs. They also handle marketing and promotional efforts to attract participants. Additionally, they assess and maintain equipment, secure necessary permits, and address any issues that arise during events. Their role requires strong organizational, leadership, and communication skills to ensure successful and enjoyable experiences for all participants.

Typical Work Day

An Outdoor Activity Organizer Operations Manager typically starts their day by reviewing the schedule and confirming bookings. They then conduct a team briefing to assign tasks and ensure everyone is aware of the day’s activities. Throughout the day, they oversee the setup and execution of events, ensuring safety protocols are followed. They handle any issues that arise, coordinate with vendors, and interact with clients to ensure satisfaction. Administrative tasks, such as updating records and managing budgets, are also part of their routine. The day often ends with a debriefing session to review performance and plan for upcoming events.

Regular Meetings

An Outdoor Activity Organizer Operations Manager would run or attend various types of meetings. These include planning meetings to design and schedule activities, safety briefings to ensure all protocols are followed, and team meetings to coordinate staff roles and responsibilities. They would also attend client consultations to tailor activities to specific needs, budget meetings to manage financial resources, and debriefing sessions to evaluate the success of events. Additionally, they might participate in marketing strategy meetings to promote activities and partnership meetings to collaborate with other organizations.

Alternative Names

The occupation of an Outdoor Activity Organizer Operations Manager can be referred to by several alternative names. These include Adventure Program Coordinator, Outdoor Events Manager, Recreational Activities Director, and Adventure Operations Supervisor. Other possible titles are Outdoor Recreation Manager, Adventure Activities Coordinator, and Outdoor Program Director. Each of these titles reflects the role’s focus on organizing and managing outdoor activities and events, ensuring safety, and enhancing participant experiences.

Software

An Outdoor Activity Organizer Operations Manager would need various types of software to efficiently manage their responsibilities. They would benefit from project management software like Trello or Asana to plan and track activities. Scheduling software such as Doodle or When I Work would help in coordinating staff and event timings. Customer relationship management (CRM) tools like Salesforce or HubSpot would be essential for managing client interactions and bookings. Additionally, financial management software like QuickBooks or Xero would be necessary for budgeting and expense tracking. Communication tools like Slack or Microsoft Teams would facilitate team collaboration, while GPS and mapping software like Google Maps or specialized outdoor navigation apps would be crucial for planning routes and ensuring safety.

Templates

An Outdoor Activity Organizer Operations Manager would need several types of templates to streamline their work. These include event planning templates to outline activities, schedules, and logistics. They would also need risk assessment templates to identify and mitigate potential hazards. Budget templates are essential for tracking expenses and revenues. Additionally, they would benefit from participant registration forms to collect necessary information and waivers. Communication templates, such as emails and newsletters, are crucial for keeping participants informed. Lastly, feedback forms are important for gathering post-event evaluations to improve future activities.