Job Duties: Parish Operations Manager

Parish Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Parish Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Parish Operations Manager oversees the daily administrative and operational functions of a parish. They manage financial activities, including budgeting, accounting, and payroll. They coordinate facility maintenance, ensuring the church and its properties are well-kept. They supervise staff and volunteers, providing training and support. They handle communications, including newsletters, bulletins, and social media updates. They also organize events and programs, ensuring they align with the parish’s mission. Additionally, they ensure compliance with diocesan policies and local regulations, and they often act as a liaison between the parish and the broader community.

Typical Work Day

A Parish Operations Manager typically starts their day by reviewing emails and addressing urgent matters. They then meet with staff to discuss daily tasks and upcoming events. Throughout the day, they manage the parish’s finances, including budgeting and expense tracking. They coordinate facility maintenance, ensuring the church and surrounding areas are well-kept. The manager also liaises with volunteers, organizing schedules and training sessions. They often attend meetings with church leadership to plan community outreach programs. By late afternoon, they review progress on ongoing projects and prepare reports. The day usually ends with finalizing administrative tasks and setting priorities for the next day.

Regular Meetings

A Parish Operations Manager would run or attend various types of meetings to ensure smooth church operations. These include staff meetings to coordinate activities and responsibilities, finance committee meetings to review budgets and expenditures, and facilities management meetings to address maintenance and improvements. They would also participate in parish council meetings to discuss strategic planning and community outreach. Additionally, they might attend volunteer coordination meetings to organize events and programs, and liaise with external vendors or contractors in procurement meetings. Regular check-ins with the clergy to align on spiritual and operational goals are also essential.

Alternative Names

A Parish Operations Manager may also be referred to by several alternative titles. These include Church Operations Manager, Parish Administrator, and Church Business Manager. In some contexts, the role might be known as Parish Business Administrator or Church Office Manager. Additionally, the title Parish Executive Director or Church Administrative Manager could be used to describe this position. Each of these titles reflects the managerial and administrative responsibilities associated with overseeing the daily operations of a parish or church.

Software

A Parish Operations Manager would need a variety of software to effectively manage church activities and resources. Church management software (ChMS) is essential for tracking membership, donations, and event planning. Financial management software, such as QuickBooks, is crucial for budgeting, accounting, and payroll. Communication tools like email marketing software and social media management platforms help in outreach and community engagement. Scheduling software is necessary for coordinating volunteers and staff. Additionally, project management tools like Trello or Asana can assist in organizing tasks and ensuring timely completion of projects. Finally, facility management software helps in maintaining and scheduling the use of church properties.

Templates

A Parish Operations Manager would need a variety of templates to ensure smooth and efficient operations. These would include financial templates for budgeting, expense tracking, and financial reporting. Administrative templates for meeting agendas, minutes, and scheduling would be essential. Communication templates for newsletters, emails, and announcements would help maintain consistent messaging. Event planning templates for organizing parish events, volunteer coordination, and registration forms would be crucial. Additionally, maintenance and facility management templates for tracking repairs, inventory, and vendor contracts would be necessary. These templates would streamline processes and enhance organizational efficiency.