Job Duties: Performing Arts Group Operations Manager

Performing Arts Group Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Performing Arts Group Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Performing Arts Group Operations Manager oversees the daily operations of a performing arts organization. They coordinate schedules, manage budgets, and ensure compliance with regulations. They liaise with directors, performers, and technical staff to facilitate seamless productions. Additionally, they handle logistics for rehearsals, performances, and tours, including venue bookings and transportation. They also supervise administrative staff, manage contracts, and oversee marketing and public relations efforts. Their role involves problem-solving, strategic planning, and maintaining high standards of performance and safety. Effective communication and organizational skills are essential to ensure the smooth execution of all operational aspects.

Typical Work Day

A Performing Arts Group Operations Manager typically starts their day by reviewing schedules and coordinating with directors, producers, and technical staff to ensure smooth operations. They handle administrative tasks such as budgeting, payroll, and contract negotiations. Throughout the day, they oversee rehearsals, manage logistics for upcoming performances, and address any issues that arise. They also liaise with marketing and public relations teams to promote events. In the evening, they often attend performances to ensure everything runs smoothly and to provide support as needed. Their role requires excellent organizational and communication skills to keep all aspects of the production on track.

Regular Meetings

A Performing Arts Group Operations Manager would run or attend various types of meetings. These include production meetings to coordinate schedules, resources, and technical requirements for upcoming performances. They would also attend budget meetings to discuss financial planning and resource allocation. Staff meetings are essential for team coordination and addressing any operational issues. Marketing and promotional meetings would focus on strategies to attract audiences. Additionally, they might participate in board meetings to report on operational status and strategic planning. Lastly, they would attend community outreach meetings to build partnerships and engage with local organizations.

Alternative Names

The occupation of Performing Arts Group Operations Manager can be referred to by several alternative names. One common alternative is Performing Arts Administrator, which emphasizes the administrative aspect of the role. Another term is Arts Operations Coordinator, highlighting the coordination duties involved. Some may also use the title Theatre Operations Manager, particularly if the role is specific to a theater setting. Additionally, the term Cultural Events Manager can be used, especially if the position involves managing a variety of cultural performances. Lastly, the title Entertainment Operations Director can be applied, focusing on the broader entertainment industry.

Software

A Performing Arts Group Operations Manager would need various types of software to efficiently manage operations. They would require project management software like Asana or Trello to organize tasks and schedules. Financial management software such as QuickBooks or Xero would be essential for budgeting and accounting. Customer relationship management (CRM) software like Salesforce would help manage donor and patron information. Additionally, ticketing and event management software such as Eventbrite or Tessitura would be crucial for handling ticket sales and event logistics. Communication tools like Slack or Microsoft Teams would facilitate team collaboration, while marketing software like Mailchimp would assist in promotional activities.

Templates

A Performing Arts Group Operations Manager would need a variety of templates to streamline operations. These include rehearsal schedules to coordinate practice times, performance itineraries to outline event details, and budget templates to manage financial planning. They would also require contract templates for hiring performers and crew, marketing plans to promote shows, and ticket sales reports to track revenue. Additionally, templates for grant applications and sponsorship proposals would be essential for securing funding. Lastly, incident report forms and feedback surveys would help in maintaining safety and improving future performances.