Job Duties: Property Administrator Operations Manager

Property Administrator Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Property Administrator Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Property Administrator Operations Manager oversees the daily operations of residential or commercial properties. They ensure properties are well-maintained, coordinate maintenance and repairs, and manage budgets and financial records. They also handle tenant relations, including lease agreements, rent collection, and addressing tenant concerns. Additionally, they supervise staff, enforce property policies, and ensure compliance with local regulations. Effective communication with property owners, vendors, and contractors is essential. They may also be involved in marketing and leasing efforts to maintain high occupancy rates. Overall, their role is to ensure the smooth and efficient operation of the property, maximizing its value and profitability.

Typical Work Day

A Property Administrator Operations Manager typically starts their day by reviewing emails and addressing urgent tenant requests. They then conduct property inspections to ensure maintenance standards are met. Mid-morning, they might attend meetings with contractors or vendors to discuss ongoing projects. After lunch, they focus on administrative tasks such as updating property records, processing lease agreements, and managing budgets. In the afternoon, they often meet with property owners to provide updates and discuss strategies for improving property value. The day usually ends with a review of the day’s activities and planning for the next day.

Regular Meetings

A Property Administrator Operations Manager would typically run or attend various types of meetings. These include tenant meetings to address concerns and updates, staff meetings to coordinate maintenance and administrative tasks, and budget meetings to review financial performance and plan expenditures. They would also participate in strategic planning sessions to align property management goals with organizational objectives, vendor meetings to negotiate contracts and services, and compliance meetings to ensure adherence to legal and regulatory requirements. Additionally, they might attend industry conferences and networking events to stay updated on market trends and best practices.

Alternative Names

The occupation of Property Administrator Operations Manager can be referred to by several alternative names. These include Property Management Operations Supervisor, Real Estate Operations Coordinator, Property Operations Director, and Facilities Operations Manager. Additionally, it can be called Real Estate Services Manager, Property Services Operations Head, or Property and Facilities Operations Supervisor. Each of these titles reflects the role’s focus on overseeing property management and operational functions within real estate or facilities management contexts.

Software

A Property Administrator Operations Manager would need property management software to handle tenant information, lease agreements, and maintenance requests efficiently. Financial management software is essential for budgeting, accounting, and financial reporting. Customer relationship management (CRM) software helps manage tenant communications and improve service quality. Facility management software is useful for scheduling and tracking maintenance tasks. Additionally, document management software is necessary for organizing and storing important documents securely. Communication tools like email clients and collaboration platforms are also crucial for effective team coordination and tenant interaction.

Templates

A Property Administrator Operations Manager would need various templates to streamline their tasks. These include lease agreement templates to standardize tenant contracts, maintenance request forms to efficiently handle repair issues, and financial reporting templates for budgeting and expense tracking. They would also benefit from tenant communication templates for notices and updates, inspection checklists to ensure property standards, and vendor contract templates to manage service providers. Additionally, incident report forms are essential for documenting any property-related issues, and move-in/move-out checklists help in managing tenant transitions smoothly.