Job Duties: School Operations Manager

School Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of School Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A School Operations Manager oversees the daily administrative functions of a school. They manage budgets, coordinate maintenance and facility operations, and ensure compliance with safety regulations. They also handle procurement of supplies, manage transportation logistics, and oversee food service operations. Additionally, they supervise non-teaching staff, facilitate communication between departments, and support the implementation of school policies. They work closely with the principal to ensure the school runs smoothly and efficiently, addressing any operational issues that arise. Their role is crucial in creating a safe, organized, and conducive learning environment.

Typical Work Day

A School Operations Manager typically starts their day by reviewing schedules and ensuring all staff are present. They oversee the maintenance of school facilities, coordinate with vendors for supplies, and manage transportation logistics. Throughout the day, they address any operational issues that arise, such as equipment malfunctions or safety concerns. They also handle administrative tasks like budgeting, compliance with regulations, and communication with parents and staff. Meetings with the principal, teachers, and support staff are common to discuss ongoing projects and improvements. The day often ends with a review of the day’s activities and planning for the next.

Regular Meetings

A School Operations Manager would run or attend various types of meetings to ensure smooth school functioning. These include staff meetings to discuss operational updates and address concerns, budget meetings to review financial status and allocate resources, and safety meetings to ensure compliance with safety protocols. They would also attend parent-teacher association (PTA) meetings to engage with the school community, vendor meetings to negotiate contracts and services, and strategic planning meetings to align operational goals with educational objectives. Additionally, they might participate in district-level meetings to coordinate with other schools and district officials.

Alternative Names

A School Operations Manager can also be referred to as an Education Operations Manager, School Business Manager, or School Administrative Manager. In some institutions, they might be called a School Operations Director or School Facilities Manager. Other alternative titles include School Operations Coordinator, School Operations Specialist, and School Operations Supervisor. Depending on the specific duties and the organizational structure, they might also be known as a School Operations Officer or School Operations Executive.

Software

A School Operations Manager would need a variety of software to efficiently manage school activities. They would require Student Information Systems (SIS) for tracking student records and academic progress. Learning Management Systems (LMS) are essential for managing online and blended learning environments. Financial management software is necessary for budgeting and accounting tasks. Scheduling software helps in organizing classes, events, and staff timetables. Communication tools like email platforms and messaging apps are crucial for internal and external communication. Facility management software assists in maintaining school infrastructure. Lastly, human resources software is needed for managing staff records and payroll.

Templates

A School Operations Manager would need various templates to streamline administrative tasks. These include attendance tracking templates to monitor student and staff presence, budget and financial planning templates to manage school funds, and maintenance request forms to address facility issues. Additionally, they would require scheduling templates for classes and events, staff performance evaluation forms, and communication templates for newsletters and parent correspondence. Emergency response plan templates are also essential to ensure preparedness for crises. These templates help maintain organization, efficiency, and effective communication within the school environment.