Job Duties: Sixth Form College Operations Manager

Sixth Form College Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Sixth Form College Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Sixth Form College Operations Manager oversees the daily administrative and operational functions of the institution. They manage budgets, coordinate maintenance and facilities, and ensure compliance with health and safety regulations. They also supervise support staff, handle procurement of supplies, and liaise with external contractors. Additionally, they work closely with academic staff to support educational programs and may assist in student admissions and enrollment processes. Effective communication and organizational skills are essential to ensure the smooth running of the college and to support a conducive learning environment.

Typical Work Day

A Sixth Form College Operations Manager typically starts their day by reviewing schedules and ensuring all classes and events are properly staffed and equipped. They meet with department heads to discuss any issues or updates. Throughout the day, they oversee facility maintenance, manage budgets, and handle administrative tasks. They also address student and staff concerns, ensuring a safe and productive environment. Regularly, they liaise with external vendors and service providers. By late afternoon, they review the day’s accomplishments and plan for the next day, ensuring smooth operations.

Regular Meetings

A Sixth Form College Operations Manager would run or attend various types of meetings. These include staff meetings to discuss operational updates and address any issues. They would also attend senior leadership team meetings to align on strategic goals and policies. Regular departmental meetings with heads of departments to ensure smooth functioning and resource allocation are essential. They might also conduct student council meetings to gather feedback and address student concerns. Additionally, they would participate in budget planning meetings to manage financial resources effectively. Lastly, they would attend external stakeholder meetings with suppliers or local authorities to maintain partnerships and compliance.

Alternative Names

The role of a Sixth Form College Operations Manager can be referred to by several alternative names. One common alternative is “Post-16 Education Operations Manager,” which emphasizes the focus on students aged 16 and above. Another possible title is “Senior School Operations Manager,” highlighting the managerial aspect within a senior educational setting. Additionally, the term “Further Education Operations Manager” can be used, reflecting the broader scope of post-secondary education. Lastly, “College Administrative Manager” is another alternative that underscores the administrative responsibilities associated with the position.

Software

A Sixth Form College Operations Manager would need a variety of software to effectively manage their responsibilities. They would require a Student Information System (SIS) for tracking student records and academic progress. Financial management software is essential for budgeting and financial planning. Scheduling software would help in organizing classes, exams, and staff timetables. Communication tools like email clients and instant messaging apps are necessary for internal and external communications. Additionally, project management software would assist in coordinating various administrative tasks and initiatives. Finally, facilities management software would be useful for maintaining the college’s physical infrastructure.

Templates

A Sixth Form College Operations Manager would need a variety of templates to streamline administrative tasks and ensure smooth operations. These would include staff scheduling templates to manage timetables and shifts, budget planning templates for financial oversight, and maintenance request forms to address facility issues promptly. Additionally, they would require student attendance tracking templates, event planning checklists for organizing college events, and performance evaluation forms for staff appraisals. Templates for health and safety compliance, incident reporting, and communication logs would also be essential to maintain a safe and efficient college environment.