Job Duties: Swimming Pool Contractor Operations Manager

Swimming Pool Contractor Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Swimming Pool Contractor Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Swimming Pool Contractor Operations Manager oversees the daily operations of pool construction and maintenance projects. They coordinate with clients to understand project requirements and timelines, ensuring customer satisfaction. They manage a team of workers, including hiring, training, and scheduling. They also handle procurement of materials, ensuring quality and cost-efficiency. The manager ensures compliance with safety regulations and building codes. They monitor project progress, addressing any issues that arise, and maintain detailed records of all activities. Additionally, they manage budgets, prepare reports, and liaise with suppliers and subcontractors to ensure timely project completion.

Typical Work Day

A Swimming Pool Contractor Operations Manager typically starts their day by reviewing project schedules and prioritizing tasks. They conduct morning meetings with team leaders to discuss progress, address issues, and allocate resources. Throughout the day, they visit job sites to ensure quality and safety standards are met, liaise with clients to provide updates, and handle any concerns. They also manage supply orders, coordinate with subcontractors, and oversee budget adherence. Administrative tasks include updating project documentation, processing invoices, and preparing reports. The day often ends with a final review of the next day’s agenda and addressing any urgent communications.

Regular Meetings

A Swimming Pool Contractor Operations Manager would run or attend various types of meetings. These include project planning meetings to discuss timelines and resources, client consultations to understand requirements and provide updates, and team briefings to allocate tasks and ensure safety compliance. They would also participate in vendor negotiations to secure materials and equipment, and quality control meetings to review completed work. Additionally, they might attend industry conferences to stay updated on trends and regulations, and financial review meetings to monitor budgets and expenditures.

Alternative Names

A Swimming Pool Contractor Operations Manager can also be referred to as a Pool Construction Operations Manager, overseeing the construction and maintenance of swimming pools. Another alternative name is Pool Project Manager, focusing on managing various pool-related projects from inception to completion. Additionally, this role can be called a Pool Installation Operations Manager, emphasizing the installation aspect of swimming pools. Some may also refer to this position as a Pool Services Operations Manager, highlighting the management of services related to pool maintenance and repair. Lastly, the title Pool Construction Supervisor can be used, indicating a supervisory role in pool construction projects.

Software

A Swimming Pool Contractor Operations Manager would need project management software to oversee timelines and tasks, and customer relationship management (CRM) software to handle client interactions and sales. They would also benefit from accounting software for budgeting and financial tracking, and scheduling software to manage employee shifts and appointments. Design software is essential for creating pool layouts and visualizations, while inventory management software helps track materials and supplies. Additionally, communication tools like email and instant messaging platforms are crucial for coordinating with team members and clients.

Templates

A Swimming Pool Contractor Operations Manager would need several types of templates to streamline operations. These include project proposal templates to outline costs and timelines for clients, contract templates to formalize agreements, and work order templates to assign tasks to team members. Additionally, they would benefit from maintenance schedule templates to ensure regular pool upkeep, safety inspection checklists to comply with regulations, and customer feedback forms to gather client input. Financial reporting templates would also be essential for tracking expenses and revenues.