Job Duties: Theater Company Operations Manager

Theater Company Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Theater Company Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Theater Company Operations Manager oversees daily operations, ensuring smooth functioning of all departments. They coordinate schedules, manage budgets, and handle logistics for productions. They liaise with directors, producers, and technical staff to ensure timely execution of performances. Additionally, they oversee marketing and public relations efforts to promote shows and increase audience engagement. They also handle administrative tasks, such as contract negotiations, payroll, and compliance with safety regulations. The manager ensures that the theater maintains high standards of customer service and operational efficiency, fostering a positive environment for both staff and patrons.

Typical Work Day

A Theater Company Operations Manager typically starts their day by reviewing emails and addressing urgent matters. They then meet with department heads to discuss ongoing projects, upcoming performances, and any logistical issues. Throughout the day, they oversee financial planning, manage budgets, and ensure compliance with safety regulations. They coordinate with marketing teams to promote shows and handle ticket sales strategies. In the afternoon, they might attend rehearsals to monitor progress and resolve any production challenges. The day often ends with a review of the day’s accomplishments and planning for the next day’s tasks.

Regular Meetings

A Theater Company Operations Manager would run or attend various types of meetings. These include production meetings to coordinate with directors, designers, and technical staff on upcoming shows. They would also attend budget meetings to discuss financial planning and resource allocation with the finance team. Staff meetings are essential for updating the entire team on company policies and upcoming events. Marketing meetings would be held to strategize promotional activities and ticket sales. Additionally, they might attend community outreach meetings to foster relationships with local organizations and sponsors. Regular one-on-one meetings with department heads ensure smooth operations across all facets of the theater company.

Alternative Names

A Theater Company Operations Manager can also be referred to as a Theater Operations Director, reflecting their leadership role in managing the overall operations of a theater company. Another alternative name is Theater Production Manager, emphasizing their responsibility for overseeing the production aspects of theater performances. Additionally, they might be called a Theater General Manager, highlighting their comprehensive oversight of both administrative and operational functions within the theater company. Lastly, the title Theater Administrative Manager can be used to underscore their role in handling the administrative tasks and ensuring smooth day-to-day operations.

Software

A Theater Company Operations Manager would need several types of software to efficiently manage operations. They would require project management software like Asana or Trello to coordinate tasks and schedules. Financial management software such as QuickBooks or Xero is essential for budgeting and accounting. Customer relationship management (CRM) software like Salesforce would help manage patron and donor information. Ticketing software such as Eventbrite or Tessitura is crucial for ticket sales and audience management. Additionally, communication tools like Slack or Microsoft Teams would facilitate team collaboration, while marketing software like Mailchimp would assist in promotional activities.

Templates

A Theater Company Operations Manager would need various templates to streamline operations. These include scheduling templates for rehearsals and performances, budget templates for financial planning, and contract templates for hiring actors and crew. They would also require marketing templates for promotional materials, ticket sales reports, and audience feedback forms. Additionally, templates for grant applications and sponsorship proposals are essential. Meeting agenda and minutes templates would help in organizing staff meetings. Lastly, templates for health and safety protocols ensure compliance with regulations.