Job Duties: Theater Production Operations Manager

Theater Production Operations Manager Jobs

In this article, we’ll look at the job information you need to know, including an example of Theater Production Operations Manager daily duties, a typical work day in the role & team meetings you would attend. We’ll also look at alternative names for this role and the software & templates you would use in this role.

Duties

A Theater Production Operations Manager oversees the logistical and operational aspects of theater productions. They coordinate schedules, manage budgets, and ensure that all technical elements, such as lighting, sound, and set design, are executed smoothly. They liaise between directors, designers, and crew to facilitate effective communication and problem-solving. Additionally, they handle contracts, secure necessary permits, and ensure compliance with safety regulations. They also manage the maintenance of theater equipment and facilities, and often supervise front-of-house operations, including ticketing and audience services. Their role is crucial in ensuring that each performance runs efficiently and meets artistic and financial goals.

Typical Work Day

A Theater Production Operations Manager starts their day by reviewing schedules and coordinating with directors, designers, and technical staff. They ensure all equipment and materials are ready for rehearsals and performances. Throughout the day, they oversee set construction, lighting, and sound setups, addressing any technical issues that arise. They conduct meetings to align the team on production goals and timelines. In the evening, they monitor live performances, ensuring smooth operations and resolving any last-minute problems. Post-show, they debrief with the team and update production notes for future improvements.

Regular Meetings

A Theater Production Operations Manager would run or attend various types of meetings. These include production meetings to coordinate between directors, designers, and technical staff; budget meetings to discuss financial planning and resource allocation; scheduling meetings to organize rehearsal times and performance dates; safety meetings to ensure compliance with health and safety regulations; and post-mortem meetings to review the success and challenges of a production. Additionally, they might attend marketing meetings to strategize audience engagement and ticket sales, as well as staff meetings to address any operational issues and team dynamics.

Alternative Names

A Theater Production Operations Manager can also be referred to as a Stage Operations Manager, reflecting their role in overseeing stage activities. They might be called a Production Stage Manager, emphasizing their involvement in coordinating all production elements. Another alternative name is Theater Operations Coordinator, highlighting their responsibility for the logistical aspects of theater operations. Some may refer to this role as a Theater Production Supervisor, indicating their supervisory duties over the production team. Additionally, the title of Performance Operations Manager can be used to underscore their focus on the operational aspects of live performances.

Software

A Theater Production Operations Manager would need various types of software to efficiently manage their responsibilities. Project management software like Trello or Asana is essential for organizing tasks and timelines. Scheduling software such as Google Calendar or When I Work helps coordinate rehearsals and performances. Budgeting and financial software like QuickBooks ensures accurate financial tracking. Communication tools like Slack or Microsoft Teams facilitate seamless collaboration among the production team. Additionally, specialized theater management software like Artifax or VenueOps can streamline venue booking, ticketing, and resource allocation.

Templates

A Theater Production Operations Manager would need various templates to streamline their work. These include production schedules to outline timelines and deadlines, budget templates to track expenses and allocate funds, and rehearsal schedules to coordinate cast and crew availability. They would also need templates for technical checklists to ensure all equipment and sets are prepared, and contact lists to maintain communication with team members. Additionally, they would benefit from performance reports to evaluate show success and incident reports to document any issues that arise. These templates help maintain organization and efficiency in theater production operations.